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Accruals and Sage Accounting Date
 
 
When accruing invoices in TimberScan, we recommend that you do NOT set the accounting date in Sage 300 CRE (Timberline) to be the same as the Invoice Date.
 
 
Using this setting in Timberline will cause invoices to be expensed twice in the same accounting period.
 
The following example explains the issue:
 
1. TimberScan invoices are accrued as of February  28. Reversal entries are created as of March 1.
 
 
 
 
2. The February accounting period is closed in TimberScan and the accounting date on all invoices prior to March 1 is changed to March 1.                                                                                                                                             Invoice Date         Accting Date    
 
3. Assumption 1: February accounting period is NOT closed in Timberline:
When TimberScan invoices are exported to Timberline AND the accounting date is set to invoice date, Timberline ignores the 3/1 accounting date on the TimberScan invoice. Instead, Timberline uses the February invoice date and posts to the month of February. Since the accrual entry already was expensed to February, the expense is essentially “doubled” for the February accounting period.
 
   Assumption 2: February accounting period is CLOSED in Timberline:
When TimberScan invoices with invoice dates prior to 3/1 are exported to Timberline AND the accounting date is set to invoice date, Timberline will reject the invoices back to TimberScan. Timberline is looking at the invoice date (February) as the accounting date and that accounting period (February) has been closed. [NOTE: This assumes entry to a closed accounting period is not allowed.]
 
 
 
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