2.1.2. TimberScan Buttons, Symbols and Shortcut Keys

This section explains special symbols and buttons in Timberscan as well as shortcut keys.

Page Edits – Use Page Edits to rotate or straighten an image (among other features) as well as add annotations. Page Edits are usually located on the right side of your display screen:

Page Edit Symbols

Add pen notation

Highlight

Add a “Sticky Note” to the image

Add Signature

Delete all annotations

Rotate image left 90 degrees

Rotate image right 90 degrees

Rotate image 180 degrees

Despeckle – sharpen – the image

Auto deskew or straighten image

Manual deskew

To black to white – turn image positive or negative

Remove holes – can only be applied to black & white (not color) images

Remove border

Acquire Buttons

The following buttons are available at the top of the Acquire screen:

Acquire Symbols

Remove the current image page highlighted

Remove all pages displaying in the Acquire screen (If you accidently brought in the wrong file you can delete the entire batch from Timberscan here.)

Remove all markers made (to start over); can be used to remove checks and supporting documents, not just invoices

Move to the previous or next image

Start a new invoice with the selected image

Floating Taskbar - The floating taskbar is available throughout Timberscan. Use it to navigate through multiple image pages. A description of each icon appears when hovering the mouse over it.

Taskbar Symbols

Pin the taskbar to your screen (to disable auto-hide)

Move to the first page

Move to the previous page

Pan mode

Zoom mode (in small, defined increments)

Zoom out

Zoom in

Resize image to fit window

View image at original size (super size)

Last Page

Invoice Entry Buttons – Most of the same buttons display in Invoice Entry, Approve and Final Review. Some buttons will/will not display depending on the user’s security.

The following buttons are available at the top of the screen:

Invoice Entry/Approve/Final Review Symbols

Move to the previous or next invoice

View the invoice in full screen mode (without data entry grid)

Remove a page of an invoice

Look up job history (in Timberscan and Sage 300 CRE)

Place an invoice on hold (limited by security)

Print the invoice

In Invoice Entry, route the invoice to a different company data folder or to a different data entry group; in Approval, route the invoice to a different approver; in Final Review, route to a different Final Review group

Attach an additional image to the invoice (backup such as a packing slip, etc.)

Add an internal note to the invoice that automatically pops up throughout the approval process

View invoice notes or the invoice log

Allocate Expense - This button is available when the cursor is in the distribution grid on an invoice when an expense allocation (set up in Sage Accounts Payable) is set up for a , a new window opens for the operator to select an allocation expense from the list in

View metadata pertaining to the invoice

Select to maintain the size of the image in this and future entry sessions

Select to display thumbnail images of the invoice on the left side window

The following buttons are available at the bottom of the Invoice Entry screen:

Invoice Entry Symbols

Add a joint vendor to the invoice

Display a list

Calculate a tax percentage or tax amount (only available in a tax field)

Use a calculator (only available in a numeric field)

Display line items on a commitment

Cancel & remove all distribution lines

Change the invoice type

Delete the selected distribution line

Mark a distribution 1099-exempt

Display a list of coded supporting documents matching coded information

Mark the invoice as “unapproved” in Sage 300 CRE Accounts Payable

Display vendor history (in Timberscan and Sage 300 CRE)

Email the invoice

Delete the invoice – the invoice will be deleted and stored in the Deleted Invoice Inquiry. From there, the image can be retrieved and re-acquired if desired. The invoice header information (no distribution data) is saved.

Reject invoice; a pop-up screen displays possible levels as well as personnel who should receive the rejected invoice - only individuals who have processed the invoice will be displayed as choices