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TimberScan Buttons, Symbols and Shortcut Keys

 
This section explains special symbols and buttons in Timberscan as well as shortcut keys.
 
Page Edits – Use Page Edits to rotate or straighten an image (among other features) as well as add annotations. Page Edits are usually located on the right side of your display screen:
 
 
Page Edit Symbols
 
              Add pen notation
              Highlight in yellow
              Add a “Sticky Note” to the image 
            Delete all annotations 
            Rotate image left 90 degrees
            Rotate image right 90 degrees
              Rotate image 180 degrees
              Despeckle – sharpen – the image
              Auto deskew or straighten image
            Manual deskew
            To black to white – turn image positive or negative
            Remove holes – can only be applied to black & white (not color) images
            Remove border
 
Acquire Buttons
The following buttons are available at the top of the Acquire screen:
 
Acquire Symbols
      Remove the current image page highlighted
 
          Remove all pages displaying in the Acquire screen (If you accidently brought in the wrong file you can delete the entire                                          batch from Timberscan here.)
        Remove all markers made (to start over); can be used to remove checks and supporting documents, not just invoices
            Move to the previous or next image
      Start a new invoice with the selected image
 
Floating Taskbar - The floating taskbar is available throughout Timberscan. Use it to navigate through multiple image pages. A description of each icon appears when hovering the mouse over it.
 
 
Taskbar Symbols
      Pin the taskbar to your screen (to disable auto-hide)
      Move to the first page
      Move to the previous page
      Pan mode
      Zoom mode (in small, defined increments)
 
      Zoom out
 
      Zoom in
 
      Resize image to fit window
 
      View image at original size (super size)
 
      Next Page
 
      Last Page
 
Invoice Entry Buttons – Most of the same buttons display in Invoice Entry, Approve and Final Review. Some buttons will/will not display depending on the user’s security.
 
The following buttons are available at the top of the screen:
 
Invoice Entry/Approve/Final Review Symbols
            Move to the previous or next invoice
 
              View the invoice in full screen mode (without data entry grid)
 
                Remove a page of an invoice
 
 
                  Look up job history (in Timberscan and Sage 300 CRE)
 
                  Place an invoice on hold (limited by security)
 
                    Print the invoice
 
                  In Invoice Entry, route the invoice to a different company data folder or to a different data entry group; in Approval, route                                              the invoice to a different approver; in Final Review, route to a different Final Review group
 
 
                  Attach an additional image to the invoice (backup such as a packing slip, etc.)
 
              Add an internal note to the invoice that automatically pops up throughout the approval process
 
          View invoice notes or the invoice log
 
      View metadata pertaining to the invoice
 
    Select to maintain the size of the image in this and future entry sessions
 
 
    Select to display thumbnail images of the invoice on the left side window
 
The following buttons are available at the bottom of the Invoice Entry screen:
 
Invoice Entry Symbols
 
                    Add a joint vendor to the invoice
 
                    Display a list
 
            Calculate a tax percentage or tax amount (only available in a tax field)
 
              Use a calculator (only available in a numeric field)
 
          Display line items on a commitment
 
      Cancel & remove all distribution lines
 
              Change the invoice type
 
            Delete the selected distribution line
 
              Mark a distribution 1099-exempt
 
            Display a list of coded supporting documents matching coded information
 
            Mark the invoice as “unapproved” in Sage 300 CRE Accounts Payable
 
                Display vendor history (in Timberscan and Sage 300 CRE)
 
                Email the invoice
 
          Delete the invoice – the invoice will be deleted and stored in the Deleted Invoice Inquiry. From there, the image can be                                                retrieved and re-acquired if desired. The invoice header information (no distribution data) is saved.
          Reject invoice; a pop-up screen displays possible levels as well as personnel who should receive the rejected invoice - only                                    individuals who have processed the invoice will be displayed as choices
              In Invoice Entry, accept the invoice before it can be processed
 
            In Approve, approve the invoice to process it forward in the routing course
 
    In Final Review, queue the invoice to send it to the export queue for export to Accounts Payable
 
              Leave Invoice Entry or Approval and process all accepted/approved invoices
 
    Move to the previous or next invoice
 
 
TIMBERSCAN SHORTCUT KEYS
To enable underscore for shortcut keys, hit the [Alt] key on the workstation keyboard first. An underscore will display beneath the shortcut letter.
 
Hold – Alt + H
Job History – Alt + B
Print – Alt + R
Route – Alt + T
View Image Date – Alt + I
View Notes – Alt + V
 
 
Accept – Alt + A
List – Alt + L
Joint Vendor – Alt + J
Calculate – Alt + U
Cancel – Alt + C
Commitment – Alt + M
Delete invoice – Alt + D
Delete row – Alt + W
Email – Alt + E
Exempt – Alt + X
Finished – Alt + F
History – Alt + Y
Next – Alt + N
Previous – Alt + P
 
 
 
 
 
         
 
 
 
 
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