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  • 1. Table of Contents
TODO: Change the footer's content in Project Settings : HTML (CHM) Export : Setup HTML Template and Layout

1. Table of Contents

2. TimberScan Setup and Workflow and Other Systems
2.1. TimberScan Setup and Workflow
2.1.1. TimberScan Introduction and Overview
2.1.1.1. Invoices Entered Directly into TimberScan
2.1.1.2. Invoices Entered into Sage 300 CRE First
2.1.1.3. Preparing Information for Routing Rules
2.1.2. TimberScan Buttons, Symbols and Shortcut Keys
2.1.3. Set Up
2.1.3.1. Maintenance Options
2.1.3.1.1. User Roles
2.1.3.1.2. Roles Permissions
2.1.3.1.2.1. Invoices Permissions Group
2.1.3.1.2.2. AIM Permissions Group
2.1.3.1.2.3. Import Permissions Group
2.1.3.1.2.4. Other Permissions Group
2.1.3.1.2.5. User Maintenance Permissions Group
2.1.3.1.2.6. User Permissions Update Group
2.1.3.1.2.7. Approval Group Permissions Group
2.1.3.1.2.8. Invoice Type Permissions Group
2.1.3.1.2.9. Supporting Documents Settings Group
2.1.3.1.2.10. AIM Maintenance Permissions Group
2.1.3.1.2.11. Import AP Invoices/Import GL Accounts Permissions
2.1.3.1.2.12. Report Maintenance Permissions Group
2.1.3.1.2.13. Invoice Maintenance Permissions Group
2.1.3.1.2.14. Approval Page Maintenance Permissions Group
2.1.3.1.2.15. Invoice Routing Permissions Group
2.1.3.1.2.16. Supporting Documents Permissions Group
2.1.3.1.2.17. Compliance Warnings Permissions Group
2.1.3.1.2.18. Overage Warnings Permissions Group
2.1.3.1.2.19. Inactive Equipment Warning Permissions Group
2.1.3.1.3. Recommended Role Permissions:
2.1.3.1.3.1. Suggested User Settings – Data Entry Operator
2.1.3.1.3.2. Suggested User Settings – Approver
2.1.3.1.3.3. Suggested User Settings – Accounting Supervisor
2.1.3.1.3.4. Suggested User Settings – Controller or Owner/Partner
2.1.3.1.4. User Maintenance
2.1.3.1.5. User Groups
2.1.3.1.5.1. User Group Maintenance
2.1.3.1.5.2. User Group Members
2.1.3.1.6. User Permissions Update
2.1.3.1.7. Approval Group Maintenance
2.1.3.1.8. Approval Workflow
2.1.3.1.8.1. Setup the Default Approval Group First
2.1.3.1.8.2. Defining Approval Group ID's
2.1.3.1.8.3. Special Handling Invoices
2.1.3.1.9. Approval Criteria
2.1.3.1.9.1. New Jobs in Sage 300 CRE can be automatically set up in TimberScan by setting up an Approval Group with Job Authorization as the Member Type.
2.1.3.1.9.2. Example of Setup for Overhead Invoices
2.1.3.1.10. Invoice Type Maintenance
2.1.3.1.11. Supporting Documents
2.1.3.1.11.1. Supporting Documents Settings
2.1.3.1.11.2. Define Supporting Documents
2.1.3.1.12. Vendor-Job Setup
2.1.3.1.13. Import
2.1.3.1.13.1. Import A/P Invoices
2.1.3.1.13.2. Import G/L Accounts
2.1.3.1.14. Report Maintenance
2.1.3.1.15. Repair Invoices
2.1.3.1.16. Approval Page Maintenance
2.1.3.1.17. Confidential Vendors Maintenance
2.1.3.2. Settings
2.1.3.2.1. System Settings
2.1.3.2.2. Accrual Settings
2.1.3.2.2.1. Job Cost Accrual Settings
2.1.3.2.2.1.1. Job Cost Invoice Accruals
2.1.3.2.2.1.2. Regular Invoice Accruals (Non Job)
2.1.3.2.2.2. Tax Accruals
2.1.3.2.2.3. Important Note on Sage 300 CRE Settings
2.1.3.2.3. Email Setting
2.1.3.2.4. Routing Rules
2.1.3.2.5. Passwords
2.1.3.2.6. Apply Accounting Update
2.1.3.3. Auto Approve
2.1.3.3.1. Auto Approve G/L Accounts
2.1.3.3.2. Auto Approve Vendors
2.1.3.4. File Maintenance
2.1.4. Workflow
2.1.4.1. Acquire Images
2.1.4.1.1. Scanning invoices to a file using a network scanner or multi-function copier/scanner/printer: Topic name>
2.1.4.1.1.1. Main Acquire Image Screen
2.1.4.1.1.2. Image Type
2.1.4.1.1.3. Data Entry Groups
2.1.4.1.1.4. Invoice Type
2.1.4.1.1.5. Scan Type
2.1.4.1.1.6. Selecting Images
2.1.4.1.2. Scanning invoices using a scanner attached to a user’s workstation
2.1.4.1.3. Drag and drop files from the Windows file system or email attachment
2.1.4.2. Working with Scanned Images
2.1.4.2.1. Explanation of Page Layout & Icons
2.1.4.2.1.1. Taskbar symbols
2.1.4.2.1.2. Page Edits
2.1.4.2.1.3. Top Menu
2.1.4.2.1.4. Process Images
2.1.4.3. Invoices
2.1.4.3.1. Invoice Entry
2.1.4.3.1.1. Invoice Entry Selection Options
2.1.4.3.1.2. Invoice Entry – Explanation of Page Layout & Icons
2.1.4.3.1.2.1. Thumb Nail Images and Controls
2.1.4.3.1.2.2. Taskbar Controls
2.1.4.3.1.2.3. Page Edits – are at the far right of the screen
2.1.4.3.1.2.4. Sticky Notes
2.1.4.3.1.3. Invoice Entry – Regular Invoices
2.1.4.3.1.3.1. Dual Monitor users
2.1.4.3.1.3.2. Example of Split screen
2.1.4.3.1.4. Top of Screen Buttons and Controls
2.1.4.3.1.5. Bottom of Screen Buttons & Controls
2.1.4.3.1.6. Subcontractor Compliance
2.1.4.3.1.7. Importing Invoices Into TimberScan Setup
2.1.4.3.1.8. Import Invoices Into TimberScan Workflow
2.1.4.3.1.9. Working with Commitments
2.1.4.3.1.10. Allocate Tax
2.1.4.3.2. Held Invoices
2.1.4.3.3. Update Existing Invoices
2.1.4.3.3.1. Update Existing Invoices Main Data Entry Screen
2.1.4.3.4. Supporting Documents
2.1.4.3.4.1. Supporting Document Coding
2.1.4.3.5. Checks/EFT
2.1.4.3.5.1. Attach Checks
2.1.4.3.5.2. Auto Attach Checks
2.1.4.3.5.3. Process EFT
2.1.4.3.6. Final Review
2.1.4.3.6.1. Selecting Invoices for Final Review
2.1.4.3.6.2. Final Review Main Screen
2.1.4.3.6.3. If there was a problem with the post
2.1.4.4. Approval Process
2.1.4.4.1. Selecting Invoices for Approval
2.1.4.4.2. Approving Invoices
2.1.4.5. Review Paid Invoices
2.1.4.6. Reports and Inquiries
2.1.4.6.1. Reports and Inquiries Admin Setup
2.1.4.6.2. Reports
2.1.4.6.2.1. Import Invoices to Print
2.1.4.6.2.2. Print Imported Report
2.1.4.6.2.3. Invoice Status Reports with Drill Down
2.1.4.6.2.4. Invoice Status Reports by Job
2.1.4.6.2.5. AP Processing Trends Reports
2.1.4.6.2.6. Commitment Report
2.1.4.6.2.7. Export Analysis Report
2.1.4.6.2.8. Invoice Notes Reports
2.1.4.6.2.9. Invoice Turnaround Analysis
2.1.4.6.2.10. Unaccruable Distributions Report
2.1.4.6.2.11. User List
2.1.4.6.2.12. Pending AIM Workflow
2.1.4.6.2.13. Capture Templates and Profiles
2.1.4.6.3. Inquiries
2.1.4.6.3.1. Invoice Status Inquiry
2.1.4.6.3.2. Job Cost Inquiry
2.1.4.6.3.2.1. Group by Area
2.1.4.6.3.2.2. Custom Filtering
2.1.4.6.3.2.3. Report Filtering
2.1.4.6.3.2.4. Report Options
2.1.4.6.3.3. Regular Invoice Inquiry
2.1.4.6.3.4. Vendor Inquiry
2.1.4.6.3.5. Supporting Documents Inquiry
2.1.4.6.3.6. Deleted Invoice Inquiry
2.1.4.6.4. Accrue Invoice Reports
2.1.4.7. Supporting Documents
2.1.4.7.1. Supporting Documents
2.1.4.7.1.1. Admin Setup for Supporting Documents
2.1.4.7.1.2. Scanning
2.1.4.7.1.3. Categorize/Document Types
2.1.4.7.1.3.1. Attaching to a document already in the TimberScan or the approval process
2.1.4.7.1.4. Invoice Data Entry - Supporting Documents
2.1.4.7.1.5. Approval Process
2.1.4.7.1.6. Reporting
2.1.4.7.1.6.1. VIEW MODE
2.1.4.7.1.6.2. Edit Mode
2.1.4.8. Other Procedures
2.1.4.8.1. Exporting New Cost Codes & Categories
2.1.4.8.1.1. Adding Extras/Cost Code/Categories to Timberscan Invoice in Data Entry
2.1.4.8.1.1.1. To Do List
2.1.4.8.1.1.2. The Add Job Codes function
2.1.4.8.1.2. Importing new Job Codes into Sage 300 CRE
2.1.4.8.2. Sage 300 CRE Purchase Orders Workflows
2.1.4.8.2.1. POs & Invoices Processed Entirely in Sage 300 CRE
2.1.4.8.2.1.1. Step 1 – In Sage 300 CRE – Use Approval System
2.1.4.8.2.1.2. Step 2 In TimberScan Admin – Routing Settings
2.1.4.8.2.1.3. Step 2- Scanning
2.1.4.8.2.1.4. Step 3 – Import Invoices from AP
2.1.4.8.2.1.5. Step 4 – Matching
2.1.4.8.2.2. POs Entered into PO System but Not Posted to A/P
2.1.4.8.2.2.1. Settings in Sage 300 CRE PO module
2.1.4.8.2.2.2. Procedure in TimberScan
2.1.4.8.3. Recurring Invoices
2.1.4.8.3.1. Step 1: Scan Invoice
2.1.4.8.3.2. Step 2: Associate Scanned Image with Recurring Invoice
2.1.4.8.3.3. Verify Attachment from Sage 300 CRE
2.1.4.8.3.4. Step 3: Importing Recurring Invoices for Approval
2.1.4.8.4. Invoice Type Special Routing and Auto-Approve Invoices
2.1.4.8.4.1. Auto Approve Invoices
2.1.4.8.4.1.1. Auto Approve – Invoice Type - Admin Setup
2.1.4.8.4.1.2. Auto Approving - Invoice Entry
2.1.4.8.4.1.3. Auto Approve for Invoices Imported from Sage 300 CRE
2.1.4.8.4.2. Using Invoice Type to Create Manual Routing
2.1.4.8.4.2.1. Admin Setup
2.1.4.8.4.2.2. Data Entry
2.1.4.8.5. Manual Routing Feature
2.1.4.8.6. Accrual Feature
2.1.4.8.6.1. Accrual Settings
2.1.4.8.6.2. Accrual Process
2.1.4.8.6.3. Accruals and Sage Invoice Date
2.1.4.8.7. Closing Accounting Periods
2.1.4.8.8. Changing Accounting Dates
2.1.4.8.9. Automatic Job Setup
2.1.4.8.9.1. Setup in Sage 300 CRE – AP
2.1.4.8.9.2. Setup in Job Cost
2.1.4.8.9.3. Admin Setup in TimberScan
2.1.4.8.10. Hold Accounts Payable Invoices
2.1.4.8.10.1. Hold Invoices in Sage 300 CRE Accounts Payable
2.1.4.8.10.1.1. Setup in Sage 300 CRE – To Use Approval System
2.1.4.8.10.1.2. Setup in TimberScan - To Use Sage 300 CRE Approval System
2.1.4.8.10.1.2.1. Set Timberline Approval Flag
2.1.4.8.10.1.2.2. User Setting: Allow Hold in AP
2.1.4.8.10.1.3. Workflow Procedure for Approvers and Data Entry using AP Hold
2.1.4.8.10.1.4. Releasing Held Invoices in Sage 300 CRE A/P
2.1.4.8.10.2. Hold ONLY in TimberScan
2.1.4.8.11. File Import Feature
2.1.4.8.11.1. File Import Setup
2.1.4.8.11.2. Processing Import Files
2.1.4.8.11.2.1. Acquire Imported Invoice
2.1.4.8.11.2.2. Import Data
2.1.4.8.11.2.3. Match Images to Data
2.1.4.8.11.3. Import Invoices into TimberScan
2.1.4.8.11.3.1. IMPORT INVOICES ORIGINALLY ENTERED AND POSTED IN SAGE 300 CRE ACCOUNTS PAYABLE:
2.1.4.8.11.3.2. IMPORT INVOICES IMPORTED INTO SAGE 300 CRE ACCOUNTS PAYABLE:
2.1.4.8.11.3.3. IMPORT INVOICES FROM A FILE:
2.1.4.8.11.3.4. IMPORT RECURRING INVOICES INTO TIMBERSCAN:
2.1.4.8.12. Verify Export Batches
2.1.4.8.13. Clear Export Lock
2.2. Dashboard
2.2.1. Introduction to Dashboard
2.2.1.1. Dashboard Menu Items
2.2.1.1.1. Show Dashboard
2.2.1.1.2. Data Entry toolbar
2.2.1.1.2.1. Show Data Entry
2.2.1.2. Dashboard Widgets
2.2.1.2.1. Customizing Widgets
2.2.1.3. Card or Grid View
2.2.1.3.1. Grid View
2.2.1.3.2. Card View
2.2.1.4. Show Data Entry View
2.3. Email Monitoring
2.3.1. Server Edition
2.3.2. Cloud Edition
2.4. Acquire Automation
2.5. TimberViewer
2.5.1. What is TimberViewer
2.5.2. Using TimberViewer
2.6. TimberSync
2.6.1. Disable TimberSync
2.6.2. Use TimberSync
2.7. AIM
2.7.1. AIM Discovery
2.7.2. AIM Structure
2.7.2.1. AIM Document Categories
2.7.2.2. AIM Document Types
2.7.2.3. AIM Security
2.7.2.3.1. View All
2.7.2.3.2. User is part of a Rule
2.7.2.3.3. Document Category/Document Type
2.7.2.3.4. Field Security
2.7.2.4. Rules Based Routing
2.7.2.5. AIM PaperClip
2.7.2.5.1. AIM PaperClip Viewer
2.7.2.5.2. PaperClip Setup
2.7.3. Aim Security
2.7.4. AIM Setup
2.7.4.1. Getting Ready to set up AIM
2.7.4.2. AIM Role Permissions
2.7.4.3. AIM Maintenance Permissions Group
2.7.4.4. AIM Viewer Setup (Paperclip)
2.7.4.5. AIM Maintenance
2.7.4.5.1. Document Categories
2.7.4.5.2. Assign Users to Document Categories
2.7.4.5.3. Document Types
2.7.4.5.4. Assign Users to Document Types
2.7.4.5.5. Custom Fields
2.7.4.5.6. AIM Data Entry Groups
2.7.4.5.7. Workflows
2.7.4.5.7.1. Workflow Hierarchy
2.7.4.5.8. Switch Workflow User
2.7.4.5.9. AIM Users
2.7.4.5.10. Routing Fields
2.7.4.5.11. Routing Values Groups
2.7.4.5.12. Routing Rules
2.7.4.5.12.1. Routing Rules Priority
2.7.4.5.13. Reindex AIM
2.7.5. AIM Workflow
2.7.5.1. AIM Acquire
2.7.5.2. AIM Index/Data Entry/Code
2.7.5.3. AIM Workflow Tasks
2.7.5.4. AIM Search
2.7.5.5. AIM Search Grid
2.7.5.6. Paperclip
2.8. Capture
2.8.1. Introduction
2.8.1.1. Overview
2.8.1.2. Definition of Terms
2.8.2. Capture Setup
2.8.2.1. Capture Admin Setup
2.8.2.2. Capture Templates
2.8.2.2.1. Capture Template Screen
2.8.2.2.2. Anchors
2.8.2.2.3. Identifiers
2.8.2.2.4. Invoice Number
2.8.2.2.5. Invoice Date
2.8.2.2.6. Balance Due
2.8.2.2.7. Job
2.8.2.2.8. Commitment
2.8.2.2.9. Review
2.8.2.2.10. Invoice Coding
2.8.2.3. Copy Templates
2.8.2.4. Capture Licensing File
2.8.3. Capture Workflow
2.8.3.1. Acquire Capture Invoices
2.8.3.2. Data Entry for Capture Invoices
2.8.3.3. Unrecognized Capture Documents
2.8.3.4. Troubleshooting Tips for Capture
2.8.3.5. Best Practices and Additional Tips
2.9. TimberScan GO
2.9.1. Administrator
2.9.2. Setup
2.9.3. Workflow
2.9.4. Inquiries
2.9.5. Email Notification and Reminder System
2.10. TimberScan Productivity Tools
2.10.1. Core Cloud Systems
2.10.2. TimberScan Titanium Products
2.10.3. TimberScan Titanium for Acumatica
2.10.4. TimberScan for Sage Intacct
2.10.5. TimberScan Titanium 100
2.10.6. Commander
2.10.7. Other Integrations
2.10.7.1. Procore
2.10.7.2. AvidPay - Embedded Pay Control
2.10.7.2.1. Getting Started
2.10.7.2.2. AvidPay Payment Inquiry
2.10.7.2.3. AvidPay Payments Control
2.10.7.2.4. Additional Features
2.10.7.2.5. Best Practices
2.10.7.2.6. AvidPay Payment Methods & Terminology